Generate Reports
Create comprehensive student progress reports as Google Docs for printing or sharing.
Requirements
- Valid License: ✅ Required
- Must be GradeBook: ✅ Required
- Premium: ❌ Not required (some features require Premium Plus)
Accessing the Feature
- Open your GradeBook
- Click Extensions → GradeBook → Reports → Generate Reports
- The Generate Reports sidebar will open
Menu Cards
Student Selection
Select which students to include in the report:
- Select All: Check all students
- Deselect All: Uncheck all students
- Individual checkboxes for each student
Attendance Data
Only appears if your GradeBook has attendance tracking enabled. Select which attendance sheets to include in the report.
Generate Reports
The main action buttons:
- Student Reports: Generate individual reports for each selected student
- Course Summary Report: Generate a single report summarizing all selected students
Important: If you change anything in your GradeBook after opening this sidebar, the reports will not include those updates until you click Refresh Data.
Report Configuration
Report Detail Level
- Full: Includes all assignment details
- Simple: Shows basic grade summary
- Overall Mark: Shows only final grade
Report Date Format
- Choose how dates appear in reports (e.g., “Jan 1, 2026” vs “01/01/2026”)
Report Display Grades As
- Percent: Show grades as percentages (95%)
- Letter: Show letter grades (A+)
- Both: Show both formats (95% A+)
Report Content Options
Include Notes: Include assignment-specific teacher notes in the report
Include Teacher Comments: Include overall teacher comments for each student
Sort Assignments By: Choose how assignments are organized. Options depend on your GradeBook type:
- Category is only available for Category Weighting GradeBooks
- Term is only available for Terms GradeBooks
Show Category Percent: Display the percentage grade for each category. Only available for Category Weighting GradeBooks; this option is hidden on other GradeBook types.
Show Term Percent: Display the overall term percentage for each grading period. Only available for Terms GradeBooks; this option is hidden when your GradeBook does not use terms.
Show Total Points: Include total points earned and possible. Only available for Total Points GradeBooks; this option is hidden on Standard or Category Weighting GradeBooks.
Include Only Empty Grades: Only show assignments with missing or ungraded work
Override Grades from Column K: Use override grades when available
Include Student Number (Student Report Only): Include student ID number in the report header
Display Students As (Course Report Only): Show students by name, number, or both
Include Logo on Reports (Premium Plus): Add your uploaded logo to reports
Grade Display Settings
Display Zero Grade As: Choose how to show zero grades (0, Not Handed In, Missing, Incomplete, etc.)
Display Missing Grade As: Choose how to show missing assignments
Final Grade As: How to display final grade when not yet finalized (As Is, TBD, N/A, Pending, etc.)
Language Settings
Choose the language for report labels:
- English
- French
- Italian
- Spanish
Quick Views
Quickly switch between common GradeBook views:
- Show Comments
- Show Override Grades
- Show Evaluations
Recent Reports
Open Reports Folder: Open your Google Drive reports folder
Load Reports: Display a list of recently generated reports
Delete Reports
Select a date to permanently delete reports created on or before that date.
Related Features
- Send Reports - Email reports to students and guardians
- Report Logo - Add a custom logo to reports (Premium Plus)
- Attendance - Track attendance to include in reports